Beauty & Wellness · Fitness Management
Membership billing, class booking, and turnstile access on one backend.
EFRION Fitness automates membership billing, class scheduling, and access control. Members book and track everything from the app. Staff focus on coaching, not admin.
7/3/1
Days before expiry — automatic renewal reminders
EFRION — product capability
1
Member account for gym, SPA, and bar — one receipt
EFRION — product capability
$25
Core tier, per location / month
EFRION — pricing
The manual gym management problem
Gyms tracking memberships in spreadsheets chase expired cards manually, lose revenue to unprocessed renewals, and have no visibility into which classes are full and which trainers are underutilized. Members with no digital touchpoint leave when the next gym opens nearby.
Membership on autopilot
Renewals charge automatically. Failed payments retry without staff involvement. Expired memberships lock out at the turnstile — no manual checks at the front desk.
Member app as retention tool
Members book classes and PT sessions from the app and get a reminder before each one. Online booking, reminders, and progress tracking keep members in touch with the club between visits.
Trainer and class analytics
Fill rate per class, trainer utilization, and peak hour heatmaps show where capacity is wasted. Schedule decisions are data-driven, not intuition-driven.
What's included
- Membership management: monthly, annual, class-pack, PT session bundles
- Class schedule: group classes, trainer assignment, capacity limits
- Online booking: class and PT session reservations from app or website
- Member app: schedule, bookings, attendance history, account balance
- Access control integration: turnstile and door access by membership status
- Trainer schedule and session tracking: PT sessions logged automatically
- Automated billing: recurring membership charges, failed payment retry
- Attendance analytics: class fill rates, peak hours, trainer performance
- Freeze and pause: membership suspension with automatic resume
- Loyalty and referral: point rewards, member-get-member campaigns
How it compares to the market standard
| Status quo | EFRION |
|---|---|
| Access control (ACMS) and membership database are two separate systems | Single backend: entry → instant membership check → visit history |
| Membership renewal = manual calls by front desk staff | Auto-renewals + automated push reminders 7/3/1 days before expiry |
| Fitness cash register and SPA desk are separate | Single member account: fitness + SPA + bar in one receipt |
| P&L for the owner = revenue overview from accounting | Daily P&L by direction — gym, group classes, PT, SPA — in mobile app |
| Churn = 'the client just stopped coming' | AI churn scoring: predictive retention communication before the client leaves |
Pricing
Per location / month. Annual contract: −20%.
Core
$25
per location / month
- ✓Memberships and class schedule
- ✓Till
- ✓Access control integration
- ✓Email support
Growth
$79
per location / month
- ✓Everything in Core
- ✓Personal training and SPA
- ✓Basic mobile app
- ✓Client retention and P&L analytics
Scale
$180
per location / month
- ✓Everything in Growth
- ✓White-label mobile app
- ✓Multi-location
- ✓SLA 99.9% and a dedicated manager
EFRION AI add-on: from $50 / location / month. Contact us for a scoped quote.
Frequently asked questions
How does membership billing automation work?
EFRION Fitness charges membership fees automatically on the renewal date via the connected payment gateway. Failed payments trigger a configurable retry sequence and member notification — without staff involvement.
Can members book classes from their phone?
Yes. The member app allows class and PT session booking, cancellation, and waitlist joining. Automated reminders are sent before each session. Cancellation within the configured window frees the slot automatically.
Does EFRION Fitness integrate with access control hardware?
Yes. EFRION Fitness integrates with turnstile and door access controllers. A member's access is tied to their membership status — expired or frozen memberships are blocked at entry automatically.
How are PT sessions tracked?
Each personal training session is logged against the trainer and the client. Sessions deduct from the client's PT pack balance automatically. The trainer sees their session history and upcoming schedule in one view.
What does the rollout involve?
The timeline depends on how much data is migrated and how many modules start at once, so it is set in the rollout plan after we look at your setup. Rollout goes module by module, with a parallel run against your current system before the switch — no big-bang cutover.
Terms used on this page
- CRM
- Customer Relationship Management — управление отношениями с клиентами
- LTV
- Lifetime Value — совокупная выручка от клиента за весь период
- ROI
- Return on Investment — возврат на инвестиции
- SLA
- Service Level Agreement — соглашение об уровне сервиса
Works with the rest of EFRION
Activate module by module on one backend and shared master data. Each pairing removes a manual hand-off between systems.
Ready to automate membership billing and access?
Available on request. Tell us your operation and we’ll scope access and an activation plan.